8 Features Independent Practices Should Look for in EHR Software


In the current healthcare landscape, independent medical practices face multiple challenges in delivering efficient patient care while maintaining financial stability. Electronic Health Record (EHR) software has emerged as a vital tool to streamline workflows, enhance patient management, and boost revenues for these practices. 

Below, we will explore how the right EHR software can significantly improve independent practices by focusing on key features.

What Independent Practices Should Look for in EHR Software

Choosing the right EHR software is a critical decision that can profoundly benefit an independent practice, impacting workflow, patient management, and financial performance. 

The following features are imperative:

Customizable Templates

Customizable templates empower medical professionals to adapt their clinical documentation to the unique needs of their practice, ensuring that patient records are accurate and comprehensive. 

These templates facilitate faster note-taking, freeing up more face-to-face time with patients. This feature enhances the practice’s efficiency and supports personalized, patient-centered care.


Efficient interoperability ensures that patients’ health records are always accessible when needed, regardless of where they seek care. 

To maximize this feature, independent practices should prioritize EHR software that adheres to industry standards, enabling seamless data sharing. This interconnected approach enhances care coordination and patient safety, as providers can access crucial information in real-time, leading to better-informed medical decisions.


In addition to reducing no-shows and enhancing patient flow, robust scheduling features can boost patient satisfaction by minimizing wait times and providing the flexibility to book appointments at their convenience. 

These capabilities go beyond mere scheduling, offering a comprehensive approach to appointments that ensures patients receive timely and convenient care and practitioners can manage their time effectively. 

Independent practices should consider EHR software that empowers them to find a balance between efficient operations and patient-centric care.

Patient Portal

Independent practices foster greater transparency and involvement in their care by offering patients access to their health records and the ability to book appointments through a secure portal. 

This heightened patient engagement can improve health outcomes and increase patient satisfaction. Moreover, the administrative efficiencies gained through the patient portal free up valuable time for healthcare providers to focus on delivering exceptional patient care, ultimately benefiting both the practice and its patients.

Telemedicine Capabilities

Integrating telemedicine capabilities into EHR software not only adapts independent practices to the changing healthcare landscape but also opens doors to a broader patient demographic, including those with geographical or mobility limitations. 

With virtual consultations, practices can offer on-demand medical services, enabling timely interventions and reducing the burden on in-person visits, which is especially significant in times of crisis or high patient demand. 

Embracing telemedicine aligns independent practices with the evolving patient preferences for convenient, flexible, and accessible healthcare services.


Incorporating ePrescribing within EHR software streamlines the medication management process, providing healthcare providers with a secure, efficient means of prescribing and renewing medications. 

Electronically transmitting prescriptions to pharmacies minimizes the risk of errors often associated with handwritten prescriptions, contributing to heightened patient safety and medication adherence. As a result, independent practices can ensure that their patients receive the right treatments promptly, fostering improved health outcomes and patient trust.


The reporting capabilities of EHR software provide independent practices with a data-driven advantage, helping them to assess their operational and clinical performance comprehensively.

Practices can extract insights from the data, pinpoint trends, allocate resources effectively, and make informed decisions that optimize patient care and revenue streams

With the ability to harness actionable data, independent practices can continuously adapt and improve their operations to remain competitive and deliver high-quality healthcare services.

Automated Billing and Payments

Automated billing and payment processing not only streamline financial aspects but also reduce the administrative burden on independent practices. EHR software equipped with these capabilities can automatically generate accurate claims, submit them promptly to insurers, and facilitate electronic payments, ensuring faster and more reliable revenue cycles

Independent practices can allocate more time and resources to patient care and minimize the risk of billing errors and payment delays by automating financial processes, ultimately increasing profits.

Unlocking the Power of Picasso 

When choosing an Electronic Health Record system, Picasso by Doc-Tor is a comprehensive solution tailored for independent medical practices. 

Picasso by Doc-Tor offers the following unique characteristics:

Seamless Connectivity with Cloud+

Picasso’s innovative Cloud+ feature ensures uninterrupted access to patient records, even during power outages or internet disruptions. This guarantees the continuous availability of vital patient data.

Smart Templates for Customization

Picasso by Doc-Tor offers a wealth of over 1000 specialty templates, allowing effortless customization without the need for any programming expertise. This empowers practices to tailor their EHR to their unique requirements.

Automate with Picasso Kiosk®

Picasso’s self-service solution automates routine processes, reducing the administrative workload on your staff and enhancing overall operational efficiency.

Streamlining Documentation with Picasso OMR®

Optical Mark Recognition simplifies the process of creating comprehensive medical notes. Users can effortlessly fill out bubble sheets and scan them to generate detailed patient records.

Intuitive User Interface

Picasso offers a flexible approach to documenting clinical encounters, catering to individual preferences. Choose from a tab layout with point-and-click, voice dictation, visual body diagrams, or even a combination of these methods.

Real-Time Collaboration with Simultaneous Chart Users

Picasso employs real-time push technology, allowing multiple users to access patient charts concurrently without manual refreshing, enhancing both efficiency and collaborative efforts.

Enhance Efficiency with PicassoVoice®

PicassoVoice® is an integrated voice dictation solution that makes the EHR system intelligent and swift, tailored to users’ unique preferences. This dramatically speeds up the documentation process.

Supporting Diverse Working Styles with Picasso Community 

Picasso recognizes that no two individuals work the same way. It provides a range of documentation methods, including tab layout, point-and-click, voice dictation, and visual body diagrams, ensuring flexibility to accommodate a variety of working styles.

These features collectively position Picasso by Doc-Tor as a robust and versatile solution for independent medical practices, positively impacting workflow, patient management, and revenue generation. 

Key Takeaways

EHR software is crucial for independent practices seeking to improve workflow, patient management, and revenues. 

By prioritizing the features listed above, independent practices can enhance the quality of care and ensure financial sustainability.

Independent practices that invest in the right EHR software position themselves for long-term success in an ever-evolving healthcare landscape. These software features empower practices to adapt to changing patient needs, regulatory requirements, and industry trends, ensuring they remain agile, efficient, and financially resilient.

Investing in EHR software is an investment in the future of independent practices. It allows them to remain competitive, efficient and focused on providing the best possible care to their patients.

If you’re interested in discovering more about how Picasso by Doc-Tor can benefit your independent practice, contact us or request a personalized demo.